In a work enviroment, we generally do not read everything.
We look for information that we want to find.
Here is a demonstration of how Modular Writing can help you find information faster.
The following message is from the Chief Operating Officer to say the company will be restructured and 2 departments will move.
This message is written in a conventional (sequential) way of writing.
Read the document and find when you need to move.
Caution: There are several dates in the message.
Make sure you find the right one.
To begin, click the START button. Once you found the moving date, click the "I'VE FOUND IT" button.
Find the date when you need to move and click the "I'VE FOUND IT" button.
TO: All staff of Fabrication and Paint-shop Department
FROM: Kassim Baba, Chief Operating Officer
SUBJECT: Department Merger
Even though we have been enjoying rapid growth recently, we are continuously looking for opportunities to increase our business. To take our performance to the next level, our company needs to restructure so we can support expansion into new markets for better growth and profitability, be more responsive to customer needs and be able to implement new technology. This is important to us as competition intensifies.
We have decided that it is only wise that we rationalize sooner rather than later. The Board has unanimously agreed to merge the Fabrication Department with Paint-Shop Department as the first measure to maintain the consistency of our performance and to support our plans as stated above.
The new department is scheduled to be effective from 2nd January and will be known as the Fabrication-Paint Department or for ease we can refer them as F&P. To enable the smooth transition process of the merger we would like your fullest cooperation during the merger.
Effects of merger
At this point, we would like to stress that as a people-centered company and to be in-line with our policy, there will be no job-redundancies. Furthermore the company has also decided that staff be paid relocation allowances as appropriate during the merger. New equipment, furniture and fittings are expected to arrive on 18th December and staff will move a week later.
To merge the two departments, the senior management has to first outline the customer needs and business requiremnet of the merger, then senior management will have to discuss and be clear about the business objectives and KPIs of the merged deparment. When these two stages are completed, then the improved business processes need to be defined and revisions to the documentation have to be written. Upon completion of these items, the final stage would be to write the new specifications for technology and IT systems.
With the merger, we are re-orgsnising the management in these departments. En Hassan Jaafar of the Fabrication Department will be the Manager of the merged department from his current Assistant Manager position. Seygar Sethu will be promoted to Assistant Manager from his Senior Executive position. Wong Soon Kit will be promoted from Executive to Senior Executive in charge of fabrication and paint-shop. Cheong Han will be promoted to be the Senior Technician of the integrated departments and Kamarul Ahmad will be promoted Production Supervisor from Line Leader.
The new management team will be effective from 2nd January. The new management team will announce their plans to their staff especially on organizational chart and seating arrangements by 15th December.
You have just searched for information in a document written in a sequential way of writing.
Now, I will show you the same document but written in the modular way of writing. And I will ask you to find some information again.
Suppose you want to send a message to one of the managers. His name is Hassan Jaafar. You want to know his new position.
Read the document which is written using the modular approach and find Hassan Jaafar's new position.
To begin, click the START button. Once you found the new position of Hassan Jaafar, click the "I'VE FOUND IT" button.
Find the new position and click the "I'VE FOUND IT" button.
You found the information in the conventional document as fast or faster than in the modular document.
Most people get the opposite result.
Do you miss out some steps? Would you like to try again?
|In the conventional document, you found the answer in...||xseconds|
|In the ProWriting document, you found the answer in...||xseconds|
You found it x times faster in modular document. That is a x% increase in productivity.
|If you can find information this fast all the time, what would be the increase in your productivity? (5%, 10%, 20%, 30%, ...)||
|Estimate the number of staff in your company who read (emails, reports, proposals, memos).||*|
|Estimate the % of time they spend reading. (10%, 20%, 30%, ...)||
|Total saving for your company per month will be ...||RM0|
|Total saving to your company per year is ...||RM0|